This started as a thread on Twitter. You can find the original tweet here:
I have two universal Writers Assistant rules:— Bitter Script Reader (@BittrScrptReadr) December 23, 2018
1) Photograph the Board every night.
2) in an appendix to the daily notes, I always include a transcript of the Board as it existed at day’s end. It’s a good quick reference if someone doesn’t want to read the full discussion
Every now and then I add a few more rules, but I've hit most of the obvious points. My list isn't nearly as comprehensive as Jeff's, owing to the fact that there's a lot less to a Writers' Assistant job than running an entire show. Still this is a good way for me to outline the most important responsibilities I have in my job.
If you'd rather see the Rules transcribed, just keep reading:
I have two universal Writers Assistant rules:
1) Photograph the Board every night.
2) in an appendix to the daily notes, I always include a transcript of the Board as it existed at day’s end. It’s a good quick reference if someone doesn’t want to read the full discussion
The third rule is that every room will operate slightly differently so be adaptable. But if you’re lucky, you get feedback.
On my last show, week 2, the Co-Ep sent me a late night email - subject: “Your notes.”
My first thought was “I’m in trouble,” but when I opened it, it continued: “Have been spectacular as I’m going through my story area. Really clear, you have everything down in an organized fashion that shows how nicely you understand story telling.”
I let go of a lot of anxiety about the notes after that.
A few weeks later, the SP had a specific request about how she wanted the notes for her ep handled (I don’t remember exactly, which suggests it was easily accommodated. The point is - make sure there’s a dialogue so you’re serving them.)
Btw, I still have that email because of Rule 4: save EVERY email.
Writers’ Assistant Rule 5: let the Writers’ PA see how you work, even if just for an afternoon. Then, have them take notes, even just for a bit. Eventually they WILL end up covering for you and you want them prepared and confident
Writers’ Assistant Rule 6: taught to me by aforementioned Co-EP, print out the notes each day and file them in a binder that you keep within reach at all time. MUCH easier to hunt through when you need to refer to an old discussion
This should be higher than Writers’ Assistant Rule 7, but... when the Showrunner says something - especially a final ruling on a story discussion - BOLD it. That way, if people read nothing else, they will have that important info jumping off the page at them
Writers’ Assistant Rule 8 (optional): we had one wall that was just for breakdowns of every ep of the season (so we could track where upcoming plot points would land.) At the bottom of each episode’s column, I listed which recurring players appeared
This was so if someone had a 7-episode contract, we could quickly see how many appearances they had left if we thought this might be an ep they could sit out.
Writers’ Assistant Rule 9: be early. I often beat the Writers PA to the office. Rarely did something demand my attention before the room assembled, but it was an easy time to talk to some of the staff. You hear a lot of great stories that way.
Writers Assistant Rule 10: you will never regret being familiar with the resumes of your writers. This may include being aware of which showrunners they have worked for before.
Writers Assistant Rule 11: since showrunners are often in and out of the room and the rest of the staff rotates to being on-script and on-set, you may be the only person in The Room every day. Recognize that responsibility and become the resource The Room needs.
Writers’ Assistant Rule 12: I’ve sat at both the table using a laptop and at my own desk with a desktop. I actually prefered the desk. Keeping me at an arm’s length meant I couldn’t throw my two cents in on a whim and saved me from making a LOT of bad pitches.
(Note: I said “a LOT” not “all of them.”) Also, watching from a distance gives you a better vantage point on the room dynamics.
Writers Assistant Rule 13: the Room is closed, the office is dead. Be careful about being the guy or girl who’s always asking to leave ultra early. And if you ask and get a “No,” DO NOT be pissy about having to kill time in a quiet office.
(Rule inspired by someone I know who’s dealing with an assistant asking to leave mid-afternoon so they can go to the gym, and who went over my friend’s head to ask after being told “we need you here.” Consider this a good Assistant rule in general.)
Writers’ Assistant Rule 14: if you’ve hit the part in the season where the room is closed and half the office is out. Be generous and split the early departures with the other support staff. Cover for the PA and SA so they can leave early some of those days.
Writers’ Assistant Rule 15: if a non-writing EP emails asking to be on the room notes distro, report the request to your showrunner and verify permission before letting them get the daily notes.
Writers Assistant Rule 16: sensitive topic - when crediting ideas to specific staff members, be JUDICIOUS. You might end up inadvertently making people fear the notes are keeping score, and thus upset when one of their ideas isn’t cited by name.
(Obviously this doesn’t apply to the showrunner. And there will be exceptions where it might help to know, “this is a Rick pitch,” but again... exercise care with this.)
Writers Assistant Rule 17 (failed): know the correct spelling AND pronunciation of all characters and institution names on your show on Day 1. Otherwise, Week 5 someone ELSE will Google them and realize since they’ve been pronouncing it wrong, YOU have been spelling it wrong.
Writers’ Assistant Rule 18: you don’t HAVE to keep notes for the fake show your staff breaks when they’re sick of their real show... but you probably won’t regret it either.
Writers’ Assistant Rule 19: take note of who on staff is NOT meshing with the show and ask yourself why. Is it their personality? Their work habits? Their tone? Find the show’s Goofus and Gallant and learn accordingly.
Writers’ Assistant Rule 20: the room often starts off with bullshitting about the previous night’s shows. If you watch what the room watches, this is a chance to participate. Factor that in the night before when deciding what to timeshift.
Writers’ Assistant Rule 20A: in that scenario make sure someone ELSE is the first person to draw blood on another show. You never know who on staff knows someone on that show.
Writers’ Assistant Rule 21: in general, wait for your bosses to ASK to read your specs. At the same time, make sure they know you want to be a writer. They have to be aware of your goals to help you with them.
Writers’ Assistant Rule 22: if you got this job at age 23 because your uncle is Bob Paramount and the show had no choice, do NOT fuck up the opportunity to learn from the showrunner and staff and DO NOT take this access for granted.
Writers’ Assistant Rule 23 - if there’s a useless Johnny Paramount (nephew to Bob Paramount) on the support staff, these assholes usually defeat themselves, but documenting their screw-ups can’t hurt because when they implode, you might want receipts.
Writers’ Assistant Rule 24 - when you can, use Fade In. The staff will probably be supplied Final Draft, but spread the Fade In gospel for the inevitable Final Draft Crash.
Writers’ Assistant Rule 25 - as @matthewfederman and @GennHutchison demonstrate in this thread, there are some MAJOR room issues (like recording) that are NOT universal at all. (But "Writers Assistant Guidelines" doesn’t sound sexy)
Writers’ Assistant Rule 26 - always have AT LEAST two specs in your portfolio ready for professional eyes if asked. Ideally, together they should paint a consistent picture of the kind of writer you are.
Writers’ Assistant Rule 26A - this also goes for episode pitches for the show you’re assisting on. Be prepared in case your moment comes unexpectedly
Writers’ Assistant Rule 27 - if you’re doing social for the show and posting pics of The Room, ALWAYS triple-check you have blurred The Board or that there are no spoilers for upcoming episodes in anything that appears in frame
Writers' Assistant Rule 28 - Tempting as it is, do NOT murder the Staff Writer who interrupts the showrunner with a tangential pitch as the showrunner was clearly seconds into their "let's call it a day" wrap-up
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